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Terms of Service

Last Updated: April 2026

Welcome to Event Gallery. These Terms of Service ("Terms") govern your use of the Event Gallery service ("Service") operated by PhotoReflect LLC ("Company", "we", "us", or "our").

By accessing or using our Service, you agree to be bound by these Terms, as well as our Privacy Policy. If you disagree with any part of these terms, you may not access the Service.

1. Description of Service

Event Gallery is a cloud-based platform that enables professional photographers ("Photographers") to:

  • Create and manage online photo galleries
  • Share galleries with clients for viewing and proofing
  • Sell prints, products, and digital downloads
  • Process payments and manage order fulfillment
  • Manage client communications and delivery

2. Account Registration

2.1 Eligibility

You must be at least 18 years old and capable of forming a binding contract to use this Service. By registering, you represent that you meet these requirements.

2.2 Account Information

You agree to provide accurate, current, and complete information during registration and to update such information to keep it accurate. You are solely responsible for safeguarding your password and for all activities that occur under your account. You must notify us immediately of any unauthorized access.

2.3 Account Restrictions

Each individual may maintain only one account. You may not transfer or share your account credentials with others. Business accounts may be shared among authorized employees of that business.

3. Subscription and Billing

3.1 Free Plan

We offer a free plan with limited features. You may use the free plan indefinitely. Premium plans with additional features are available for a monthly or annual subscription fee.

3.2 Subscription Plans

We offer various subscription plans with different features and storage limits. Plan details and pricing are available on our website and may be updated from time to time. Plans marked as offering "Unlimited" storage are subject to the fair-use policy described in Section 3.8.

3.3 Billing and Renewal

Subscriptions are billed in advance on a monthly or annual basis. Your subscription will automatically renew at the end of each billing period unless you cancel prior to the renewal date. You authorize us to charge your payment method for all applicable fees.

3.4 Plan Changes

You may upgrade or downgrade your plan at any time through your account settings. Upgrades take effect immediately. When upgrading from the free plan to a paid plan, your payment method will be charged immediately at the applicable monthly or annual rate. When upgrading between paid plans, you will be charged the new rate on your next billing date. Downgrades take effect at the end of your current billing period.

If you switch from monthly to annual billing, the annual rate is charged immediately and your next billing date is set to one year from the date of the change. If you switch from annual to monthly billing, the change takes effect at the end of your current annual period.

3.5 Cancellation

You may cancel your subscription at any time through your account settings. Cancellation will take effect at the end of your current billing period. No refunds will be provided for partial billing periods unless required by law. Upon cancellation, your account will revert to the free plan.

3.6 Price Changes

We reserve the right to modify subscription prices. We will provide at least 30 days' notice before any price increase takes effect for existing subscribers.

3.7 Failed Payments

If we are unable to process payment using your designated payment method, we may suspend or terminate your access to the Service. You remain responsible for any uncollected amounts.

3.8 Fair Use of Storage and Bandwidth

"Unlimited" storage plans are provided for the purpose of photography gallery delivery, client proofing, portfolio display, and normal business photo archival. The Service is not intended for use as a general-purpose file-hosting platform, cloud backup for non-photography data, content delivery network, or file-sharing service. Storage of content that is not photographic in nature or that is unrelated to your photography business is prohibited.

Individual file size limits apply to all plans: photographs up to 100 MB, videos up to 5 GB, animated images (GIF format) up to 30 MB, and other supported file types up to 20 MB. Animated image uploads are served verbatim to your clients to preserve animation, and are counted against your storage allowance at their original file size. Contact support for one-time exceptions.

We reserve the right to review accounts whose storage, bandwidth, or file patterns are materially inconsistent with typical photography-gallery use. Where usage is inconsistent with the purpose-of-use described above, we may, at our sole discretion: contact you regarding migration to a custom or enterprise plan; request removal of ineligible content; apply rate limits on uploads, downloads, or API access; pause additional uploads; or suspend or terminate the account under Section 13.2.

The Company will apply reasonable rate limits on bulk operations, concurrent downloads, and automated requests in order to maintain service quality for all customers.

4. Content and License

4.1 Ownership of Your Content

You retain all ownership rights to the photographs, images, and other content you upload to the Service ("Your Content"). The Company does not claim any ownership interest in Your Content.

4.2 License to the Company

By uploading Your Content, you grant the Company a worldwide, non-exclusive, royalty-free license to store, reproduce, display, transmit, and distribute Your Content solely as necessary to provide the Service to you and your designated clients. This license includes the right to generate thumbnails, previews, and watermarked versions of Your Content for display purposes. This license terminates when you delete Your Content or close your account, except for copies that may exist in our backup systems.

4.3 Content Representations

You represent and warrant that you own or have the necessary rights to all content you upload, and that Your Content does not infringe upon the intellectual property rights, privacy rights, or any other rights of any third party.

4.4 Content Restrictions

You agree not to upload, post, or transmit content that:

  • Infringes any patent, trademark, copyright, trade secret, or other proprietary rights
  • Is unlawful, threatening, abusive, harassing, defamatory, or fraudulent
  • Contains explicit sexual content or exploits minors in any way
  • Promotes discrimination, hatred, or violence against any individual or group
  • Violates any person's right to privacy or publicity
  • Contains viruses, malware, or any code designed to harm or compromise systems
  • Constitutes unauthorized advertising, spam, or solicitation
  • Impersonates any person or entity or misrepresents your affiliation

4.5 Content Removal

We reserve the right to remove any content that violates these Terms or that we determine, in our sole discretion, may expose us to liability or harm our users, reputation, or operations. We may also remove content in response to valid legal requests or copyright claims.

5. Acceptable Use and Conduct

You agree to use the Service only for lawful purposes and in accordance with these Terms. You specifically agree not to:

  • Use the Service in any way that violates applicable federal, state, local, or international laws
  • Attempt to probe, scan, or test the vulnerability of the Service or any related system
  • Attempt to gain unauthorized access to any accounts, systems, or networks connected to the Service
  • Interfere with or disrupt the integrity or performance of the Service
  • Use any automated means, including bots, scrapers, or spiders, to access the Service without our written permission
  • Access the Service through any interface other than those officially provided by the Company
  • Reverse engineer, decompile, or attempt to extract source code from the Service
  • Resell, sublicense, or redistribute access to the Service
  • Use the Service to transmit unsolicited commercial communications
  • Collect or harvest user information without consent

6. Print and Product Sales

6.1 Store Functionality

The Company enables Photographers to sell prints, photo products, and digital downloads to their clients through integrated store functionality. When you enable sales through our platform, you become the seller of record and are responsible for the products and services you offer.

6.2 Fulfillment Options

Products may be fulfilled through the Company's partner print labs ("Lab Fulfillment") or by you directly ("Self-Fulfillment"). For Lab Fulfillment orders, our print partners handle production and shipping. For Self-Fulfillment orders, you are solely responsible for production, quality, and delivery.

6.3 Pricing and Fees

You set your own retail prices for products. The Company charges transaction fees and payment processing fees as specified on our pricing page. Lab Fulfillment orders include the lab's production costs. All fees are deducted from sales proceeds before disbursement to you.

6.4 Payment Processing

Payments are processed through our third-party payment providers. By using our payment services, you agree to comply with the payment provider's terms of service. The Company is not responsible for payment processing errors, fraud, or disputes handled by the payment provider.

6.5 Your Policies

You are responsible for establishing and communicating your own sales policies to your clients, including:

  • Return, refund, and exchange policies
  • Delivery timeframes and shipping terms
  • Product descriptions and limitations
  • Digital download license terms

6.6 Tax Responsibilities

You are solely responsible for determining, collecting, and remitting all applicable taxes on your sales. The Company may provide tools to assist with tax calculation, but these are for reference only. You may not rely on the Company for tax compliance and should consult with a tax professional.

6.7 Product Quality

You are responsible for ensuring your images meet the resolution and quality requirements for the products you offer. The Company and our print partners are not responsible for quality issues resulting from low-resolution images or incorrect settings.

6.8 Customer Disputes

You are responsible for handling all customer service inquiries, complaints, and disputes related to your sales. The Company is not a party to transactions between you and your clients and will not mediate disputes.

7. Client Gallery Access

When you share galleries with your clients, you are responsible for:

  • Ensuring you have the right to display and distribute the images
  • Managing access credentials, passwords, and permissions
  • Communicating your gallery policies and usage terms to your clients
  • Responding to client inquiries and providing support
  • Complying with any contractual obligations to your clients

8. Copyright Infringement Claims

8.1 Respect for Intellectual Property

The Company respects the intellectual property rights of others and expects our users to do the same. We will respond to valid notices of alleged copyright infringement in accordance with applicable law.

8.2 Submitting a Copyright Complaint

If you believe that content on our Service infringes your copyright, please submit a written notice to our designated agent containing:

  • A description of the copyrighted work you claim has been infringed
  • A description of the material you claim is infringing and its location on our Service
  • Your contact information (name, address, telephone number, and email)
  • A statement that you have a good faith belief that the use is not authorized by the copyright owner, its agent, or the law
  • A statement, made under penalty of perjury, that the information in your notice is accurate and that you are the copyright owner or authorized to act on behalf of the owner
  • Your physical or electronic signature

8.3 Copyright Agent

Send copyright notices to: copyright@photoreflect.com

8.4 Response to Claims

Upon receiving a valid copyright complaint, we may remove or disable access to the allegedly infringing content and notify the user who posted it. Repeat infringers may have their accounts terminated.

9. Third-Party Services

9.1 Integration with External Services

The Service may integrate with or contain links to third-party services, including payment processors, print labs, shipping carriers, and analytics providers. These services are governed by their own terms and privacy policies.

9.2 No Endorsement

The Company does not endorse and is not responsible for the content, accuracy, or practices of any third-party services. Your use of third-party services is at your own risk.

9.3 Third-Party Terms

You agree to comply with any applicable third-party terms when using integrated services. The Company is not liable for any damages or losses arising from your use of third-party services.

10. Electronic Communications

10.1 Consent to Electronic Communications

By creating an account, you consent to receive electronic communications from us, including account notifications, service updates, billing information, and promotional messages. You may opt out of promotional messages at any time, but transactional communications are required for account operation.

10.2 Communication with Your Clients

If you use our Service to communicate with your clients, you are responsible for obtaining any necessary consents and complying with applicable laws, including anti-spam regulations.

11. Data and Privacy

Your use of the Service is governed by our Privacy Policy, which describes how we collect, use, store, and protect personal information. By using the Service, you consent to our data practices as described in the Privacy Policy.

12. Service Availability

12.1 Uptime

We strive to maintain high availability but do not guarantee uninterrupted access to the Service. We may perform scheduled or emergency maintenance that temporarily affects availability.

12.2 Modifications to Service

We reserve the right to modify, enhance, suspend, or discontinue any part of the Service at any time. We will provide reasonable notice of significant changes that materially affect your use of the Service.

12.3 Data Backup

While we maintain backups for disaster recovery purposes, you are responsible for maintaining your own copies of Your Content. We recommend keeping local backups of all important files.

13. Termination

13.1 Termination by You

You may terminate your account at any time through your account settings or by contacting us.

13.2 Termination by Us

We may suspend or terminate your account immediately, without prior notice, if we determine that you have violated these Terms, engaged in fraudulent or illegal activity, or if your conduct harms other users, our reputation, or our operations.

13.3 Effect of Termination

Upon termination, your right to access the Service ceases immediately. Your Content may be deleted, and we have no obligation to retain it. You may request an export of Your Content for up to 30 days following termination, subject to payment of any outstanding fees.

13.4 Survival

Sections relating to intellectual property, limitation of liability, indemnification, and dispute resolution shall survive termination of these Terms.

14. Disclaimers

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT.

WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, TIMELY, SECURE, OR ERROR-FREE, THAT DEFECTS WILL BE CORRECTED, OR THAT THE SERVICE IS FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS.

WE MAKE NO WARRANTIES REGARDING THE QUALITY, ACCURACY, OR RELIABILITY OF ANY PRODUCTS PRODUCED BY THIRD-PARTY PRINT LABS OR ANY RESULTS OBTAINED THROUGH THE SERVICE.

15. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, PHOTOREFLECT LLC AND ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, AND AFFILIATES SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, REVENUE, DATA, USE, GOODWILL, OR OTHER INTANGIBLE LOSSES, ARISING OUT OF OR IN CONNECTION WITH:

  • YOUR ACCESS TO OR USE OF (OR INABILITY TO ACCESS OR USE) THE SERVICE
  • ANY CONDUCT OR CONTENT OF ANY THIRD PARTY ON THE SERVICE
  • ANY CONTENT OBTAINED FROM THE SERVICE
  • UNAUTHORIZED ACCESS, USE, OR ALTERATION OF YOUR CONTENT OR TRANSMISSIONS
  • PRODUCTS OR SERVICES PURCHASED THROUGH THE SERVICE

OUR TOTAL LIABILITY FOR ANY CLAIMS ARISING FROM THESE TERMS OR THE SERVICE SHALL NOT EXCEED THE GREATER OF (A) THE AMOUNT YOU PAID US IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM, OR (B) ONE HUNDRED DOLLARS ($100).

16. Indemnification

You agree to defend, indemnify, and hold harmless PhotoReflect LLC and its officers, directors, employees, agents, and affiliates from and against any claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising from:

  • Your use of the Service
  • Your Content or any content you submit, post, or transmit through the Service
  • Your violation of these Terms
  • Your violation of any rights of another party
  • Your sales of products or services through the Service
  • Any dispute between you and your clients

17. Governing Law

These Terms shall be governed by and construed in accordance with the laws of the State of Texas, without regard to its conflict of law provisions. You agree to submit to the personal jurisdiction of the state and federal courts located in Texas.

18. Dispute Resolution

18.1 Informal Resolution

Before filing any formal dispute, you agree to first contact us at support@photoreflect.com to attempt to resolve the dispute informally.

18.2 Arbitration

Any disputes that cannot be resolved informally shall be resolved through binding arbitration in accordance with the rules of the American Arbitration Association. The arbitration shall take place in Texas, and the arbitrator's decision shall be final and binding. You agree to waive any right to participate in a class action lawsuit or class-wide arbitration.

19. General Provisions

19.1 Entire Agreement

These Terms, together with our Privacy Policy, constitute the entire agreement between you and the Company regarding the Service and supersede all prior agreements and understandings.

19.2 Severability

If any provision of these Terms is found to be unenforceable, the remaining provisions shall continue in full force and effect.

19.3 Waiver

Our failure to enforce any right or provision of these Terms shall not constitute a waiver of that right or provision.

19.4 Assignment

You may not assign or transfer your rights under these Terms without our prior written consent. We may assign our rights and obligations without restriction.

19.5 Force Majeure

We shall not be liable for any failure or delay in performance due to circumstances beyond our reasonable control, including natural disasters, war, terrorism, labor disputes, government actions, or internet service failures.

20. Changes to Terms

We reserve the right to modify these Terms at any time. We will notify you of material changes by posting the updated Terms on this page and updating the "Last Updated" date. We may also send you an email notification for significant changes. Your continued use of the Service after changes become effective constitutes acceptance of the revised Terms.

21. Contact Information

If you have questions about these Terms, please contact us at:

PhotoReflect LLC
Email: support@photoreflect.com
Copyright Issues: copyright@photoreflect.com
Website: www.photoreflect.com